Who’s organizing your pictures – You or Software?

Updated: October 22, 2018 | Contains affiliate links

There are two main approaches to organizing your pictures. The first one is done by you, the user, using the folders structure managed by your Operating System (OS). The second one is done by some piece of software that arranges your pictures automatically (i.e Picasa). This debate is quite old and I don’t understand why it keeps going. One reason is users who are afraid of their computers and they believe all the claims of software producers…”automatically sort your pictures”, “find your pictures immediately with one click” and other similar claims. Well, I’ll try to clarify the debate.

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You organize your digital pictures

  • You look at your pictures and determine what category it goes into (i.e. Family, Friends, Church, Children…)
  • You create each folder and name it so that you will be able to identify it later.
  • You place the folders you create in the appropriate categories you have defined.
  • You control your own pictures.

Software organizes your digital pictures

  • Software needs some automatic information present in the picture. Most software packages use Date Picture Taken in order to automatically organize your pictures.
  • Some software packages give you the ability to customize the automatic organization of your pictures. However this ability is very limited…simply because you don’t decide how each automatic category is being created.
  • This approach works at first when you have just a few pictures but it becomes completely unmanageable in the long run (1 to 2 years).
  • You still have to go and create categories and tags to help the software to categorize your pictures, but those categories represent information that you don’t see in the folder structure on your hard disk…it is only kept in the software package. This means that if yo don’t use that software you can’t see the categories you have defined. This is really bad.

There’s no debate really

For me there is no debate…you have to organize your own pictures! There is no software in the world to read your mind so any automatic organization will not work for you in the long run and it will make you very frustrated. The only drawback is that you have to put some time and effort into naming your file folders. For an easy step-by-step method on how to organize your pictures read the following article:
Organize your digital photos in five easy steps.

Essentials for organizing your digital photos

Here are the essential products and services I have come to rely on for many years to keep my media collection organized and safe. Even though these are affiliate links, I wholeheartedly recommend them.

Who's organizing your pictures - You or Software? 1Excellent Lightroom and Picasa alternative. If you're looking for a cheaper and simpler photo manager then ACDSee Photo Studio for Mac or ACDSee Pro for Windows is my preferred solution for organizing your media on your computer. It has a very fast browser, beautiful image editing capabilities and you don't work with catalogs at all.

Who's organizing your pictures - You or Software? 3If you do a lot of image editing like I do, I recommend using Adobe Lightroom Classic CC via the annual Adobe Creative Cloud subscription. Lightroom has excellent photo editing capabilities. Yes, Lightroom has a steeper learning curve as you have to learn to keep your catalogs in sync with your hard drive. But if do image editing, Adobe Lightroom is my favorite.

Who's organizing your pictures - You or Software? 5 I recommend Backblaze Cloud Backup for affordable & reliable unlimited cloud backup. I have been using Backblaze for backing up all pictures & videos for more than 4 years now. All my invaluable digital memories are safe and secure.

In addition, make sure you have an inexpensive and reliable external hard drive for backing everything up. It is absolutely essential for backing up your media regularly.

YOURS FREE! 10 crucial steps most people miss when organizing their digital photosWho's organizing your pictures - You or Software? 7

Most people want to just organize their digital pictures and ignore these crucial steps right at the beginning...when they are shooting and transferring their digital pictures. Then they wonder why they can't organize their digital photos! Avoid most people's mistakes and start on the right track!

Start organizing now using detailed, step-by-step instructions and videos:
Personal Coaching (closed) Independent Course Private Lessons
Reference book Basics book Picasa book

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