Learn how to send pictures by e-mail in 4 easy steps

Tags:

I am still surprised when I get pictures as attachments in e-mails that I receive. The surprise is that I see humongous file sizes like 3 or 4 Mb. It is obvious to me that those who send me these pictures are sending full size images. Even using DSL, if I have six or seven of these pictures it still takes a while for me to download them and see them. In addition, I am sure that it takes the sender a lot longer to send the email since the upload speeds are much lower than the download speeds on any internet connection. So, how are we to e-mail pictures as attachments? Why is it still difficult? Well, read on.

Why does it take so long to send e-mail with pictures in it?

The answer is simple: it’s because image files are large files. So, unless you make them smaller it will always take a long time to send e-mails containing pictures in them. The more pictures you attach to your e-mail the longer it will take.

Image files are very large files. If you include images the way they come from your camera you will always have a hard time e-mailing pictures. What’s the solution? Well it’s simple: you have to resize your pictures.

How do I resize my pictures so I can include them in my e-mails?

While the solution sounds simple, it is not very simple to actually do it. I will list two ways by which you can easily resize your pictures and send them as attachments in an e-mail. Remember the key is to resize the pictures before sending them.

  1. You must use some software that allows you to resize pictures (i.e. Picasa, Faststone Image Viewer, XnView, etc.)
  2. Select the pictures you want to send.
  3. Locate the option in your software that allows you to resize the pictures (in Picasa it’s File>Export, in FastStone Image Viewer it’s Tools>E-mail). Select this function.
  4. Normally the software you’re using will ask you where you want to place the resized pictures. I suggest you place them in a special sub-folder called email under the folder containing the pictures for the event you’re interested in. Then choose the size you want (read on for what size I recommend) and click OK or whatever other action executes this step. See the example below.
  5. Then open up your e-mail program and create a new e-mail message and then click the attachment button or link. Navigate to this folder where you placed the resized images (i.e. email) and select all the pictures you have just resized and then attach them to your e-mail message.
  6. You’re done…you can click the send button.

The important part of the solution is that you create new pictures that have been re-sized from original pictures you have taken with your camera. Once you place the new pictures in a folder that you can find then you just attach the new pictures to your e-mail messages.

If I have taken some pictures at Maria’s birthday party at the park and I want to send some pictures by e-mail, then my folder structure will look something like this:

My Pictures
  2009
    2009-09-18-San_Diego_family_trip
    2009-10-15-Park_maria_birthday
      email

As a side note, if you have GMail e-mail account use Picasa to send e-mails. Picasa makes it very easy for you to send e-mails with pictures as attachments especially if you have a GMail e-mail account. If you do, then Picasa is probably the easiest way for you to do it and you don’t have to worry about the steps above.

How small should I make my pictures ?

I usually send pictures that are 1600px by 1200px by e-mail. This size is large enough for the internet and provides enough details for viewing.

Remember that Facebook for example makes them even smaller at 640px by 480px I believe, if not smaller.

Essentials for organizing your digital photos

Over the years I have come to rely on only a few products for managing and backing up my large media collection. These are my essential products and services I have been using for many years to keep things organized and safe. Even though these are affiliate links, I wholeheartedly recommend them.

I recommend using Adobe Lightroom Classic CC via the annual Adobe Creative Cloud subscription. Lightroom has excellent photo editing capabilities. Yes, Lightroom has a steeper learning curve as you have to learn to keep your catalogs in sync with your hard drive. However, Adobe Lightroom makes most sense especially when you do lots of image editing.
If you don't like the subscription, you can get also download the last standalone Adobe Lightroom 6 for Mac or Windows (while it is still available). However, the product is no longer maintained by Adobe.

Excellent Lightroom and Picasa alternative. If you're looking for a cheaper and simpler photo manager then ACDSee Photo Studio for Mac or ACDSee Pro for Windows is my preferred solution for organizing your media on your computer. It has a very fast browser, beautiful image editing capabilities and you don't work with catalogs at all.

In addition, make sure you have an inexpensive and reliable external hard drive for backing everything up. It is absolutely essential for backing up your media regularly.

If you're looking for a reliable unlimited cloud backup service, I recommend Backblaze Cloud Backup. I have used Backblaze for my online backup for more than 3 years now. All my files are safe and secure and I have never had any problems with them.

YOURS FREE! 10 crucial steps most people miss when organizing their digital photos

Most people want to just organize their digital pictures and ignore these crucial steps right at the beginning...when they are shooting and transferring their digital pictures. Then they wonder why they can't organize their digital photos! Avoid most people's mistakes and start on the right track!

Start organizing now using detailed, step-by-step instructions and videos:
Personal Coaching (closed) Private Lessons Independent Course
Reference book Basics book Picasa book

Read similar articles:

2 Comments

  1. Alan

Leave a Reply

Web Analytics