YOURS FREE! 10 crucial steps most people miss when organizing their digital photos

Most people want to just organize their digital pictures and ignore these crucial steps right at the beginning...when they are shooting and transferring their digital pictures. Then they wonder why they can't organize their digital photos! Avoid most people's mistakes and start on the right track!

4 free software that will help you keep your media organized on Windows

For Windows, there are quite a few options when you are looking for free software to help you organize your photos. However, these free tools, while quite capable, they are limited in features. And there is not one tools that has all the features I am looking for, so I tend to use more than one to accomplish what I need in the most efficient way.

What to look for when picking digital photo management software?

When I look for this type of software you I look for these basic features:

  • Support for photo transfer from cameras and phones. This means that the software creates subfolders for eac day when pictures were taken.
  • Folder management capabilities means a fast and easy way to create, rename and move folders.
  • Metadata management means at least the ability to add keywords inside image files. Any visual way to help with organizing keywords is a great help.
  • Support for selecting and grouping best photos. I do this task all the time so any support for tagging, starring or color coding my best photos is a must.

In addition, geotagging and face recognition are very useful features to have, but they are not must haves.


XnView is the most complete photo management software program you can find for free. If you get used to it and can learn to use it for managing your metadata, XnView will serve you well. However, do not expect great photo editing features or a simple interface.

Pro: Actively developed. Support for photo transfer. Full metadata editing support including EXIF, IPTC and XMP. Supports photo tagging, rating and color labels for photo selection. XnView has support for geotags and has reverse geocoding available as well through a third party application.
Con: Older look and feel. Slower metadata search since it does not use a database. User interface is cumbersome especially for adding keywords to photos.

If you are interested in XnView you can read my articles about XnView.

FastStone Image Viewer

FastStone is my favorite free software for transferring photos and working with folders. It has some nice cropping and photo editing tools but the lack of metadata editing support, limits its functionality.

Pro: Actively developed. Fast folder navigation. Simple and efficient transfer from cameras. Batch renaming. upport for photo selection.
Con: No metadata editing support. No face recognition and no geotagging. Basic photo editing only.

If you are interested in FastStone you can read my articles about FastStone.

IrFan View

IrFan is a fast image browser that can help you see large photo previews very fast. This can be useful when browsing through a large collection of photos. However, lacking the other important features doesn’t make me use IrFan much.

Pro: Actively developed. Supporting lots and lots of image formats. Fast large size image previews and navigation.
Con: Photo transfer support is very limited, No metadata editing support. No face recognition and no hero tagging. User interface seems older and more cumbersome to use. No support for photo selection.


Normally, I would list Picasa first because of its excellent JPEG image processing and organization features. None of the other free programs come close to Picasa’s polished user interface, image metadata capabilities, geotagging support and superb face recognition.

However, Picasa is no longer supported by Google, which means there is no further development. While Picasa continues to run fine, this means when new metadata standards are being released Picasa will remain more and more behind.

Pro: Greate user experience. Non-destructive editing. Keyword editing support. Amazing face recognition features. Great integration with Google Maps for geo tagging. Good photo editing features. Good support for photo selection and virtual folders. Works on the Mac as well.

Con: Not developed anymore. No metadata editing support for any other fields besides keywords. Weak support for RAW files.

If you are interested in Picasa you can read my articles about Picasa.

What software should you use?

If you are already using Picasa and have learned how to use it my advice is to stick with it until you start finding things that do not match newer image metadata standards. This means that Picasa will keep you going for a while. If you are starting to organize your pictures from scratch and you don’t want to invest in buying Adobe Lightroom, I recommend you start with FastStone Image viewer to get started with your folders and when you start adding metadata you can move to XnView.

Start organizing now using detailed, step-by-step instructions and videos:
Personal Coaching (closed) Private Lessons Independent Course
Reference book Basics book Picasa book

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